Moving Your Office? Here’s How to Make Sure Your Technology Keeps Up

Moving offices can be an exciting fresh start, but when it comes to tech, it’s often an afterthought until problems hit. Without careful planning, you risk expensive downtime, frustrated employees, and potential customer issues. I created this essential tech survival kit for you to have a seamless business move. Let’s jump in.

1. Don’t Take Your Old Problems with You

An office move is the perfect opportunity to evaluate your technology. If your servers are over three years old, consider an upgrade. While good servers can last five years, they tend to slow down around year four. This is also the time to check your computers, firewalls, and network equipment. Many companies rotate out up to a third of their systems during a move—it’s a fresh start with fewer headaches.

Consider a full tech review before the move. A thorough checkup on your backup and disaster recovery plan can save you from a serious mishap later. Think of it as preventive care for your business.

2. Internet: Plan Early, Test Early

One of the biggest moving-day frustrations is definitely setting up internet on short notice. Depending on your new location, securing the right internet and redundancy can take months. Ideally, start planning six months in advance.
For any business heavily reliant on cloud services or remote access, internet speed and stability are critical. Aim to get internet installed and tested days—if not weeks—before moving day. If you’re worried about reliability, consider setting up two internet lines from separate providers. This redundancy backup plan keeps you online even if one line is accidentally cut.

3. Keep Your Data Flowing

Smooth data flow isn’t just about moving equipment; it’s about ensuring all IP configurations are adjusted properly. Your servers, e-commerce systems, and remote access systems all need specific settings that don’t transfer on their own.

Make sure your equipment—servers, firewalls, and switches—are clearly labeled and packed with care. Assign a knowledgeable team member or IT provider to oversee this. An intern packing your server room just isn’t going to cut it!

4. Cabling, Cooling, and Power

Your tech needs more than just desks and chairs. Consider what’s under the hood at the new office: Is the server room ready to handle your equipment? Does it have proper air conditioning? In climates like Utah’s, where temps can swing drastically, a standard AC system may not keep up year-round. Consider investing in an ambient cooling system that’s built for extremes.

Plan ahead for cabling and outlets—trust me, you’ll want extra data outlets and power sources right from the start. Improperly placed cables will create more problems down the line, both aesthetically and operationally.

5. Avoid Last-Minute Scrambles with Vendors

A successful move needs all your vendors—internet provider, phone company, IT team, movers—in sync well before moving day. A solid physical layout showing where each piece of equipment and workstation is going can make the transition much smoother.

Also, have a “Plan B” in place. If there’s a delay with your internet setup or equipment shipments, will you be ready with loaner devices? Expect the unexpected so you can avoid costly interruptions.

Take Action

Your office move is a golden opportunity to streamline and upgrade your tech—just don’t wait until the last minute. By planning in advance and covering these key steps, you’ll reduce headaches, avoid disruptions, and start fresh with tech that’s ready to perform.


Ready to plan your tech move? Download our Office Technology Relocation Checklist. It covers every key step, from six months out to moving day, so you don’t miss a beat.

Let’s Make Your Move a Success

Norm Chambers is co-founder of Equinox IT Services in Orem, Utah, with 25+ years of IT experience helping businesses make smarter tech choices. Contact Equinox IT Services to discuss your office move or other tech needs today. Click here to get started!